2018 Annual General Meeting

Our Annual General Meeting is our most important gathering of the year!

This year's AGM will be Wednesday November 7 at St Mary's Ukranian Catholic Church Hall, 3150 Ash Street, in Vancouver. (Enter the building at the back of the parking lot at the East side of the building)


  • Tapas drinks during Registration
  • Annual reports from the Board and Staff
  • Any New Business
  • Question & Answer period
  • Board Elections
  • Social with more beverages after the meeting

Registration & Timing

The AGM is open to all members of the Society. A member is anyone who has registered and paid to play a league or other program that ran in 2018. Registration will be from 6:15-7:00pm, and you cannot vote without registering. The meeting will start at 7:00pm and run for about 1.5 to 2 hours, followed by the social. Those who cannot attend may vote by proxy: complete a proxy form and give it to a registered member to vote on your behalf (limit of one proxy per member present). 

Board Elections

The Board of Directors is responsible for the governance of the Society. This includes strategic leadership, policy development, and oversight to ensure the organization fulfills its Mission and achieves its Vision. For more information on what's involved, see the Board FAQ, email the Board via board@vul.ca, or email the Executive Director via craig.woods@vul.ca. We also recommend looking over our Strategic Plan to get a sense of where the organization is at. 

Three Board positions are up for election in 2018. Do you know someone who'd make a good Director? Encourage them to run! We're looking for those with experience in law, IT, governance, business, or community leadership, but we encourage all VUL members to consider the opportunity. 

Nominations and declarations should be sent to nominations@vul.ca and include the candidate's name, a brief bio or summary of their qualifications (max 300 words), and a picture. These must be received no later than 6:00pm Wednesday October 31. Candidate bios will be posted on the website on November 1.

Candidates with limited Board experience are encouraged attend Vantage Point's Board Fundamentals workshop on Tuesday Nov 6, if possible. The fee will be covered by the VUL.

New Business

Proposed new business must be submitted to the Board of Directors at least seven days prior to the Annual General Meeting. If you wish to add an item to the agenda, send an email to board@vul.ca no later than 6:00 pm Wed October 31. Notice of any special business must contain sufficient information to permit each member to make an informed decision.