2022 AGM Notice #2 - Register for the VUL Annual General Meeting

2022 AGM Notice #2 - Register for the VUL Annual General Meeting

The Vancouver Ultimate League Society’s Annual General Meeting is scheduled for Tuesday, December 13th. This will be a virtual meeting. Below are details on registering for the meeting, submitting a proxy vote form, and accessing all meeting documentation.

MEETING DETAILS
Date:          Tuesday, December 13th
Location:    Virtual meeting
Start Time: 7:00 pm (portal will open at 6:15 pm for registration)

 

REGISTERING FOR THE AGM
Members in good standing should use this link to register for the AGM. Once registered, you will receive the meeting link. We ask that you register by noon PST on Monday, December 12th, to provide our staff sufficient time to verify your membership and send you the Zoom meeting link. Members can also register for the meeting between 6:15 pm and 6:45 pm on the day of the AGM. Log in to the meeting here using the information found on this page. The Zoom link will be posted on December 12th.

 

ACCESSING THE MEETING PACKAGE
The agenda and relevant documentation will be posted here. You need to be logged into the website to access the information.

 

SUBMITTING NEW BUSINESS ITEMS
Per bylaws 4. a., proposed new business items must be submitted to the Board of Directors (board@vul.ca) by 6:00 PM (PST) on Tuesday, December 6th. The proposed business must contain sufficient information to permit each member to make an informed decision.

 

PROXY VOTES
A member in good standing may authorize another member in good standing to vote on their behalf at the AGM by completing this online proxy form no later than noon (PST) on Monday, December 12th.

 

ELECTIONS (correction to vacant positions)
The VUL Governance Committee is seeking enthusiastic, skilled and committed candidates to fill four (4) director positions (2-year term) on the VUL Board of Directors.

Role of a Director
The elected Board of Directors provides strategic leadership to the VUL. While the Board is only required to meet four times per year, there are usually 9 to 10 meetings (approximately every 5 to 6 weeks) and the Annual General Meeting. In addition to full board meetings and AGM, board members also meet/work for committees such as Finance, Strategic Planning, Human Resources, Hall of Fame, and Governance, with varying time commitments from year to year. More details are available in the VUL Bylaws.

Submitting a nomination
The deadline to submit a nomination to board@vul.bc.ca is 6:00 PM (PST), Tuesday, December 6, 2022. 

Your nomination must include the following: 

  1. The full name of the nominee. 
  2. Nominee's complete mailing address, including postal address, email address and daytime number *. 
  3. A summary of the nominee's reasons for joining the Board and relevant experiences 
  4. If you are nominating someone else, you must include the nominee's consent to be nominated by copying them on the email. 

* This information is collected to verify the nominee's good standing with the VUL. 

 

Do not hesitate to contact our current board members at board@vul.bc.ca if you have questions.