How to Register

Table of Contents


Before You Register

Regulations

Please review league regulations. The VULS relies on the cooperation of all captains and players to follow those regulations.

Consent

All participants must create an account and agree to the Statement of Consent and Spirit Agreement before playing any game. The Consent includes a declaration that you are at least 19 years of age OR that you have submitted a Junior Waiver & Consent form (below) to the VUL office if you are under 19.

Age

For Adult Leagues, all captains must be 19 years or older, and most players are 19 or older. We allow youth to play in an adult league if they turn 17 before December 31 (of the year when the league is played) AND they get parental consent before the league starts. Parental consent can be provided in two ways:

  • When youth create an account, they are asked for their parent's email address. We send a request to the parent to provide Parental Consent online. 
  • If the parent can't provide consent online, you can submit a Parental Waiver & Consent form to the VUL. Forms can be scanned & emailed to the League Manager or faxed to 604-909-1812.

Our Youth leagues are for players aged 14-18 (although exceptions are sometimes made for younger players). Youth can register their teams themselves, but all teams must bring one or more adult chaperones to all games. All players must also provide parental consent before the league starts, as described just above.

How to Register - Standard Leagues

Registration for Standard Leagues done online through our registration system.

  • If you are the captain of a team, select Team Registration.
  • If you are a player on a team, you do not need to pay the VUL. Captains will invite you to join their team, and you will pay them a share of their team fees.
  • If you do not have a team, select Placement Registration.

1. Team registration

When a captain registers their team, they will be asked for:

  • first and second choice for timeslot (day & time of play)
  • preferred division (skill level)
  • contact and payment details (a credit card is required)

Timeslots

Most teams will play on their first choice of timeslot (day & time), but that is not guaranteed. Some timeslots may fill up, and we also need an even number of teams. If there is an odd number and we cannot form a Placement team for that spot, the lowest priority team will be offered their second choice or dropped if there is no room. Priority is given to those who register first and meet the minimum roster requirement. Note we usually allow returning teams (those that participated in this league last year) to register first before other teams.

Rosters

All teams must have at least 12 players on their roster (10 for Winter Turf) before their registration will be accepted. We recommend at least 14-16 players. Teams which have less than the required amount at the close of registration will lose their registration priority. For instructions on rostering, see the Help section.

Division

Teams will be placed in divisions with similarly skilled teams (see divisional format for more info). Teams may not be placed in their 'preferred' division: if only 4 teams in a given timeslot ask to play in div-1, then some teams that requested to play in div-2 will obviously be placed in div-1. And so on through all divisions.

Mentors

Teams playing in their first season with the VULS may be assigned a mentor (regardless of the level of experience of their players). Mentors help introduce teams to the League and to Ultimate. New captains should also familiarize themselves with league regulations and rules.

2. Placement registration

Individuals are encouraged to find a team on their own.

If you cannot find a team, you can register by yourself or with 1-2 friends and we will attempt to place you on a team with other individuals. However, placement is not guaranteed. There may not be enough space on the night you request, or there may be an imbalance of men and women. Your money will be refunded if you cannot be placed on a team. Note: we sometimes have a shortage of women, so men are more likely to be placed on a team if they register with a female friend.

If you find a team to join after you have completed Placement Registration, let us know ASAP. It will mess up teams if you cancel after you are placed. We can refund your individual fees if you let us know within 24 hours after registration closes. We cannot transfer your Placement fees to your new team.

How to Register - Hat Leagues

For all Hat Leagues, players register by themselves or with 1-2 friends, and the VUL creates all of the teams (drawing names from a 'hat'). Most registration is done online, although we offer in-person registration for some leagues.

When you register, you will be asked for:

  • first and second choice for timeslot
  • requested category (competitive or recreational)
  • contact and payment details (credit card if online; cash or cheque if in-person)

Most players will play in their timeslot and category of choice. Priority is given to those who register first.

Note that if you register in person, your friends must also fill out a registration form, but only one person needs to drop off the forms with payment.